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Looking for a recommendation for accounting/bookkeeping app/software

Hi,

 

We're opening a store soon and looking for an accounting/bookkeeping app/software that integrates well with Square.

After looking into the details of each of the apps, it's still hard to make a decision.

Quickbooks online has terrible reviews about its syncing with square. Others are crazy expensivefor a small business.

It looks like it's between Kashoo and Zoho Books. Kashoo has no Android app and it's almost a deal breaker.

Maybe the hive brain has some insight..

So here's the wish list:

1. Instant and automatic integration after each transaction. I don't want to spend my time fixing syncing issues, because technology should work for me, not the other way around.

2. Detailed syncing - items, refunds, discounts (inc. categories or campaign tags), cancellations.

3. Can track expenses with mobile receipt scans.

4. Works on Android. Could live without it, but would really prefer to have it.

5. Up to $30-40 / month.

 

Anyone has a recommendation?

 

Thanks!

 

Tom

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Re: Looking for a recommendation for accounting/bookkeeping app/software

Best Answer

Hi @Helen, Thank you for replying. I decided to go with Zoho Books. For anyone that may read this, I'll give my reasoning.

Kashoo is relatively cheap, and I think is the only one that have instant sync with Square. However, there is no Android app and It is has limited importing capabilities. I have a year's worth of expenses logged in a spreadsheet and I cannot import it to Kashoo.

Xero - to track expenses you have to go with the top tier $60/m plan. That's crazy.

Zoho - Price is pretty good (less than $16/m for mid-tier plan when paid annually). However syncs overnight. And you have to go with the top tier $29/m for unlimited number of contacts (=customers, so for retail it's the only way).

Freshbooks - has not builting integration with Square.

Quickbooks Online - reviews mention many issues with the sync with Square

All others are more expensive or lack basic features.

 

 

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Admin

Re: Looking for a recommendation for accounting/bookkeeping app/software

Hello @Tommer! Helen here from the Community team. I took a look and we haven't had any reviews for Kashoo or Zoho Books in the Seller Community yet but I'll keep an eye out for any mentions for you.

 

In the meantime, there is more information about Kashoo and Zoho Books in our Support Center. Also, it looks like Xero Accounting has a free option (or subscription plans start at $9), an Android app, and a new expenses feature too! It might be worth checking out. There's a complete list of accounting apps that integrate with Square in the Apps section of your online Square Dashboard. If you hear about an accounting software product that Square don't integrate with yet - but that would meet all your needs - let us know here and we'll share your request with the Integrations team! 

Helen
Seller Community Manager, Square
Find step-by-step help in our Support Center
Message 2 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Best Answer

Hi @Helen, Thank you for replying. I decided to go with Zoho Books. For anyone that may read this, I'll give my reasoning.

Kashoo is relatively cheap, and I think is the only one that have instant sync with Square. However, there is no Android app and It is has limited importing capabilities. I have a year's worth of expenses logged in a spreadsheet and I cannot import it to Kashoo.

Xero - to track expenses you have to go with the top tier $60/m plan. That's crazy.

Zoho - Price is pretty good (less than $16/m for mid-tier plan when paid annually). However syncs overnight. And you have to go with the top tier $29/m for unlimited number of contacts (=customers, so for retail it's the only way).

Freshbooks - has not builting integration with Square.

Quickbooks Online - reviews mention many issues with the sync with Square

All others are more expensive or lack basic features.

 

 

View Best Answer >

Message 3 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Thanks so much for this short 'review' of these integrations @Tommer. I've marked your last post as a Best Answer so that other sellers can find this too! 

Helen
Seller Community Manager, Square
Find step-by-step help in our Support Center
Message 4 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

How has it been working so far? Have you ever used Quickbooks Desktop? Do you carry a lot of inventory? How easy was it to figure out? Does it integrate well with Square?

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Re: Looking for a recommendation for accounting/bookkeeping app/software

Hi @Tommer . Can you offer feedback on your Zoho Books experience up to this point? I'm in the same boat now, considering Kashoo vs. Zoho, and have limited accounting experience and time. Looking for something easy to use that syncs well with Square. Thanks!

Message 6 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Hi @ttn,

I've been using zoho with square for about 8 months and very happy with it. 

No issues with the integration and syncing with square and the bank. 

Just know that any payments on square other than cards (cash, certificates, other etc) will be categorized as cash on zoho. Not a big deal as long as you're aware of it. 

Message 7 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Thank you @Tommer! I've just signed up for their free trial and will see how it goes. 

Message 8 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Don't get Xero! Wasted my time on this all morning. You can't send invoices and expect the recipient to pay with Square. You can use Stripe, PayPal, etc but no option for Square. 

 

Also Square dumps a sum of all your payments into your bank acct once per day... so no way to auto-create invoices and cleanly link specific payments to them.

Message 9 of 18
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Re: Looking for a recommendation for accounting/bookkeeping app/software

Thanks for jumping in here and being willing to share your experience with Xoro, @rpalmer123. You are correct, as well. Currently Square does not offer ability to auto-create Invoice, and this would be considered a Feature Request. 

 

Should anything change on this front, we will vocalize an announcement here on this thread. Thanks, again!

Joe
Community Moderator, Square
Sign in and click Mark as Best Answer if my reply answers your question.
Message 10 of 18
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